Info | monday.com | Hubspot | ClickUp | pipedrive | wrike |
---|---|---|---|---|---|
Prices | From $27 User/Month for 3 users | The Hubspot CRM is free of charge | From $0 /Month for individuals | From $14 User/Month | From $0 User/Month |
Test free of charge | 14 days | 14 days | 14 days | 14 days | 14 days |
Suitable for | Small, medium-sized enterprises (S M) | Small, medium-sized enterprises (S M) | Small, medium, large enterprises (S M L) | Small, medium-sized enterprises (S M) | Small, medium, large enterprises (S M L) |
Number of contacts | Unlimited | 200.000 (Enterprise) | Unlimited | Unlimited (Enterprise) | Unlimited |
Agile methods | Scrum, Kanban | Scrum, Kanban | Kanban, Canvas | Pipedrive Agile Framework | Scrum, Burndown charts, Sprint Tracking etc. |
Mobile App | Yes | Yes | Yes | Yes | Yes |
Support | Yes | Yes | Yes | Yes | Yes |
Website | monday.com | hubspot.com | clickup.com | pipedrive.com | wrike.com |
Project management is often a complex and demanding task. Common challenges include limited visibility into task progress, miscommunications within teams, and unrealistic stakeholder expectations. Having the right tools is essential to address these issues effectively.
Effective project management software can help streamline task organization, improve communication, and provide clear insights into project timelines. However, with so many options available, finding the right solution can be difficult.
This article highlights top recommendations for project management software, selected through extensive research and real-world testing, to help identify the best fit for addressing team challenges.
What Is Project Management Software?
Project management software, or PM software, is an online tool that enables teams to organize, track, and collaborate on project tasks. Team members can log in to view their assignments, update progress, and share details like notes on changes. With appropriate access, users can also monitor broader project activities, understand dependencies, and adjust to meet deadlines.
For project managers and stakeholders, PM software provides a comprehensive overview of project progress, highlighting task timelines, dependencies, and potential impacts of delays. Advanced tools may also support budget tracking, allowing managers to monitor finances and ensure projects stay within budget.
How Do I Choose the Best Project Management Software?
This evaluation includes over 25 platforms, focusing on usability, features, and value for businesses of all sizes. The review prioritizes traditional project management apps designed for projects with clear start and end dates. Apps must include Gantt charts and standard tools for organizing and scheduling project-based work.
What Can You Do With Project Management Software?
PM software supports various projects, such as product development, construction, and marketing campaigns. Teams can track multiple projects simultaneously, schedule tasks, and allocate resources effectively. Advanced features like detailed task tracking and automated rescheduling ensure deadlines are met, while reporting tools provide insights into workload distribution and resource availability.
Some tools also track project budgets and billable hours, simplifying client invoicing. These features make PM software essential for maintaining efficiency and accountability across projects.
What Is the Best Free Project Management Software?
Some PM tools offer free plans, though these often come with limitations, such as restricted project numbers or basic features. Examples include ProofHub, Wrike, Zoho Projects, and Redmine, an open-source option requiring self-hosting. For simple, ready-to-use tools, options like AceProject and TeamGantt are recommended. Free versions are ideal for small teams managing a limited number of projects.
What Is the Best Project Management App for Small Business?
Small businesses managing a few projects may benefit from low-cost options like Hubspot, starting at $0 per person per month. Hubspot’s scalability ensures it can grow alongside a business’s needs. Wrike is another affordable, easy-to-use option for teams with up to an unlimited amount of members.
What’s the Best Project Management App for Large Organizations?
Large organizations managing complex projects need tools for resource management, budget tracking, and scheduling. Solutions like ClickUp and Wrike are ideal for coordinating large teams and multiple projects. These tools provide insights into workloads, high-priority tasks, and resource allocation to ensure efficiency.
The Best Project Management Tool for Your Team
Choosing the right project management software requires careful consideration of team size, project complexity, and specific needs. While setup takes time, a reliable PM tool streamlines collaboration, provides valuable insights, and ensures projects stay on track. With options available for every budget, teams can find a solution that fits their requirements and supports long-term success.
Best Project Management Software 2025
Project Management Software – Frequently Asked Questions
Project management software can help your team streamline workflows, optimize resources, and make data-driven decisions, making it an essential tool for modern project execution. With features like resource allocation, collaboration tools, task scheduling, risk management, budgeting, and reporting, project management software enhances efficiency, improves visibility, and ensures accountability. Moreover, by providing real-time insights into progress, it empowers teams to anticipate roadblocks, control costs, and make timely adjustments to stay on track.
Project management software is widely adopted by a variety of professionals who rely on its robust capabilities to manage and streamline work tasks efficiently. Key users include marketing and sales teams, IT departments, construction managers, and personnel within non-profit organizations, each leveraging the software to suit their specific needs.
They are:
– Marketing and sales teams
– Information technology departments
– Construction managers
– Non-profit organizations
Agile tools focus on flexibility, collaboration, and iterative workflows, supporting frameworks like Scrum and Kanban. They are ideal for dynamic projects with evolving requirements, offering features like sprint tracking, backlog management, and burndown charts. Traditional project management tools, on the other hand, are structured for linear approaches like Waterfall, emphasizing long-term planning, resource allocation, and milestones. They work best for projects with fixed goals and timelines. Agile tools prioritize adaptability, while traditional tools focus on predictability and structure. Hybrid tools combine elements of both for versatile project management.